Computer keyboard Shortcuts Guide with Basic Operations

This Guide will help you to understand the importance of these Computer keyboard shortcuts


Before now, when the use of computer was not common, there were not many computer applications available with Computer keyboard shortcuts options were unknown to the computer operators. Computer operators depended solely on the mouse.

Computer keyboard shortcuts

All the computer application available today existed only as scientist fiction. With intensified effort on the part of computer techno logistics there is a number of computer applications. Computer operators can now beam with smiles due to the number of shortcut available to them which make work easier for them. Inputting data in the computers can be done with easy and simplicity thanks to the availability of these shortcuts.

What are keyboard shortcuts?

Computer keyboard Shortcuts  refer to keyboard option for giving a command to computer and for inputting information in the computer. Nowadays there are certain keys or combinations of keys on computer board that can use in place of mouse to command the computer. The era of mouse is gradually facing out.

Many computer operators find it more convenient to use these keyboard options instead of dragging the mouse to one place to another.

These computer keyboard shortcuts are user friend actually, using them for computer works remain the best and fastest way to input information in the computer. Many people who are new to them many not find it easy using them given the fact that it may be a little bit difficult to master them. But once you master them, you will marvel at the quantity of work you will be able to accomplish within some minutes.

As technology is improving more improved ways of doing things are coming out. With regards to shortcuts, there is now the possibility of one creating his/her shortcuts in some software applications like in MAC OS X. however this can only be done foe existing menu commands. It is not possible for you to create a keyboard shortcut for general purpose task.

Why you should be using shortcut keys?

We all know that habit of using mouse nonstop can affect our productivity so here are some points which help us to understand the importance of these shortcut keystrokes.

Efficiency: The best part of using computer keyboard shortcut keys will help you to increase your productivity by using the keyboard instead of mouse.  As it’s easier and gets your job done faster in less time.

Multitasking: – using shortcuts keys also help you to do multitasking with your keyboard and mouse same time as you don’t have to follow a pointer to see what you are doing and improving your performance as well.

How to learn your Computer keyboard shortcuts?

Knowing you shortcut keystrokes should be number one priority when you start learning to use your computer but unfortunately with the advent of the mouse, learning your shortcut keystrokes seems to be less of priority and more of a luxury.

The knowledge of computer keyboard shortcuts means you can up to 5 times more efficient then somebody that doesn’t know them. Many are either professional or just using the computer for browsing or chatting etc. there are certain computer keyboards that will help you to make your work easier.

We have become so dependent on technology that we end up wishing we could apply all the shortcuts that we usually use when operating on laptop or PC in real life. Most of us secretly wish that we could have access to keyboard of our life to make relevant changes and as and when needed, just like editing,

The real question is how can you learn with effectively and efficient?

Well. The bottom line is practice…practice, practice, practice and more practice!

Some Basic shortcuts;

Functions keys or F keys (Not all F keys have a function)

F1= Universal help key (This works for most windows programs)

F2= used to highlight a file or icon in windows

F3= used to search for file or folders

F4= Opens a “find” window

F5= Refresh or screen

F6= automatically moves your cursor to the address bar in Firefox or IE

F7= turns caret browsing on or off , this feature places a movable cursor in the web pages, allowing you to select text with the keyboard and also used for spell check in Microsoft office products

F8= Access to the windows startup menu (SAFE MODE)

F9= initiate the send and receive function in Microsoft outlook

F10= activate the menu bar in windows applications

F11= Full screen access in the most of browsers

F12= Activates the save as screen in Microsoft office

Other useful keystrokes:

Home key= Go to the beginning of the current line

Ctrl Home= Go to the beginning of the document

End = Go to the End of current line

Ctrl End= Go to the end of document

Shift Home= Highlight from the current position to the beginning of the line

Shift End = Highlight from the Current position to the end of a line

Ctrl A= select all

Ctrl X = Cut selected

Ctrl C= Copy Selected

Ctrl v= Paste sleeted

Ctrl Z= Undo

Alt TAB = Switch between all open windows

ALT Shift Tab = switch backward between open windows

Ctrl ALT Del = Open task manger or close non- responding programs

Shift DEL = Delete files and programs permanently

Standard keyboard shortcuts

These Computer keyboard shortcuts different from application to application or from program to program. All you need to do is to master the shortcut of whatever program you are using. However, in windows Operating system there are some standard keystrokes

  1. Ctrl-Tab- which is used to between dialog box and some section of a window.
  2. Esc key- used to cancel a command or close dialog box.
  3. Home key used in order to move to the start line
  4. End is used to go back to the end line
  5. Ctrl-A used to highlight the whole page of the document you are working on.
  6. Alt+ print screen= Take a screenshot only for the open program on your windows computer
  7. Ctrl+ Shift+ Esc-= used to open windows task manger (win 2000-later)
  8. Ctrl+ ESC= open windows start menu most of windows version accept windows 8.
  9. F10= activates the File menu bar in windows

Common used shortcut keys in Apple OS

Note:-Apple computers keyboards has combination of three keys

  1. Apple Control
  2. Option (Alt) is used to create a special characters and it also use a modifier for other command codes and it functions as Alt and the Command key functions as the Windows key.
  3. Command key :it is same as like Ctrl (keyboard shortcut keys in windows computer)

There is no confusion actually they work the same as keys work in the windows keyboard.

For example: – In windows Ctrl+ A used to select the all file or data in the file or word document in other side apple command +A also used to select the file or data

Same as in windows we use Ctrl+ F to open Find “dialog box and in apple Ctrl change to Command and we have to use command to open find dialog box.

Open apple+ Down= open the selected icon

Tab= Highlight the next icon in alphabetical order

Shift Tab= Highlight the previous icon in alphabetical order

Open apple+? = for MAC help

Open apple+ E= Eject

Open apple+ L= make alias

Open apple+ R= Show original item

Open apple+ T= Add to favorites

Open apple +O= Open the selected item in Mac OS

Open apple+ F= used to find the dialog box

Open apple+ Shift+ G= used to take the snapshot of the screen and save it to the PICT file

Command+ A= select all file and objects

However, these are some basic principals you can follow which will help you master your computer keyboard shortcuts.

The first thing you must do is to identify the shortcuts that are available in the application you are using.

There are quite a good number of these standard shortcut keys. Once you master them, you cause them in other application. They serve as the foundation for other keyboard options. This makes it imperative for you to learn them so that you will be able to operate your computer at easy with keyboards only.

So how do we find out our keyboard shortcuts?

The first and the simplest way to find out what shortcut keystrokes do what is by looking at the drop down menus. If you look at the file menu in the Microsoft word you will notice that as you scan up and down the menu you will see a combination of letters next to each command.

For example next to the save is the next – [CTRL]+[S] .this is the shortcut command to and when used it will do the same function as selecting the save command on the menu.

In Microsoft word 2003 there are literally over 200 plus shortcuts but the downside with Microsoft world is that not all of them are easy to locate or identify.

Some other examples of computer keyboard shortcuts  that are available in the menu but are not well documented are the close command. The close command has no text next to it but you can most certainly close a document without using the mouse you simply use the shortcuts [CTRL] + [W]

Finding out these shortcuts can be a little tricky. One spot that you can go to that will help you identify some of the shortcut keystrokes available in the Microsoft word in the help system. Generally you simply type a question into the help system and it will return the right command and the documented shortcut keystroke. To get into help in Microsoft world simply go to the help menu and choose Microsoft office world help from the drop down menu or if you know the shortcut keystroke to use it

Some useful shortcut keys in Microsoft excel:

F2= Edit the selected Cell

F5= Go to specific cell

F7= Spell check of selected cell

F11= used to create chart for selected data

ALT+Shift+F1= Insert new worksheet

Shift F3= Open the Excel Formula window

Shift+F5= used to open search Box

Ctrl+ K= Used to insert Link

Ctrl+F3= used to open Excel Name manager

Ctrl+F6= used to switch between open workbook or windows

Ctrl+ TAB= used to move between two or more open excel files

Alt+= used to create a formula to sum all of the above cells

Below are some commonly used shortcut keys in MS WORLD

CTRL+E= Aligns the line or selected text to the center of the screen

CTRL+F= Open find box

Ctrl+ j= align the selected text or line to line to justify the screen

Ctrl+ k= used to insert the Link

Ctrl+ L= used to Aligns the line or selected text to the left of the screen

Ctrl+ M= used to indent the paragraph

Ctrl+ N=Open new word document file

Ctrl+ T= used to create a hanging indent

Ctrl+ U= Used to underline the selected text

Ctrl+ w= used to close the opened word document

Ctrl+ Shift+ L= used to create quick bullet point

Ctrl +Shift+ F= used to change the Document Font

Ctrl+ Shift+> = used to increase selected font from 1pts to 12 pts.

Ctrl+ Shift+> =decrease the selected font from 1pts to 12 pts

Ctrl+/+c= used to insert cent sign

Ctrl+’+<char>= used to insert a character with an accent mark.

Ctrl+ Shift+* = view or hide non printing characters

Ctrl+ Del= used to delete word to right of cursor

Ctrl+ Backspace= used to delete word left of the cursor

Ctrl+F1= used to open the task pane

Ctrl+F2= used to open the print preview

Shift+F3= used to change the text in word from uppercase to lowercase

Shift+F7= used to run a thesaurus check on the selected word

Shift+ ALT+D= insert the current date in document

Shift+ ALT+T = insert the current time in document

Just as a hint, the help shortcut command is [F1]. one of the thing I have noticed is that quite often the shortcut isn’t provided in help, in particular for commands located on toolbars , however in the case of Microsoft office word, Microsoft has provided us with  a nifty tool that when turned on , will tell you the Computer keyboard shortcuts just by moving your mouse point over the toolbar icon.

The first thing you need to do is to select the tools menu and then choose the customize command from the drop –down menu, in the customize dialog box you will need to choose the option tab. You will notice towards the bottom of the dialog box a command that says show shortcuts keys in screen tips. If you select the check box ensure there is a tick in it.

As this will activate this function and choose the OK button. You will find that as you move your mouse pointer now over any of the toolbar icons it will tell you associated shortcut keystroke to use that command.

For example if you move your mouse pointer over the format painter icon on the standard toolbar it will tell you the shortcut keystroke is [CTRL]+[Shift] +[C] but what you will also notice that some of the icons on toolbar do not have shortcuts. This doesn’t mean that there are no keyboard shortcut commands; it simply is a situation where Microsoft has chosen not to show the command.

In another scenario if you move your mouse pointer over the print preview command you will notice that there is no shortcut next to the toolbar icon even though you can activate the print preview command using shortcut keystrokes. Why not try this out [ALT] + [CLT] + [I] which toggles you into print preview mode and out.

Now to find out shortcuts like this the only real way is to go back to Microsoft website and search through their office online help system which can be laborious task.

Alternatively there are lot of guides and cheat sheet available on the web to help identify all the Computer keyboard shortcuts you need to use your applications. If an application you are using not a common application then certainly talk to the company that developed the application and find out if they have a cheat sheet.Once you have identified all the shortcuts keystrokes you need, then the task is to STOP using your mouse.

My recommendation is that you put your mouse behind your computer screen and try out just how far you get without touching it.

It does take a while but once you have mastered the keyboard shortcuts what you will find is that you will be able to use the computer 5 times more effectively.

Learning your Computer keyboard shortcuts is really important and those people that do invest the time in learning them find that they will be more effective and efficient in the workplace. That is why many of the Microsoft programs like the Microsoft office specialist programs require that the person sitting the certification exams know their Keystrokes.

Advantages of these keystrokes?

The use of computer keyboard shortcuts  in place of mouse to give command to computer is a veritable means of saving time. these keystrokes help you to be fast in your work. Instead of dragging the mouse just tape on the right keyboard and the work is done. When you save time invariable you are saving cost and increasing output. Keyboard shortcut keys therefore help you to increase output and save cost.



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